Real Life Selling Rotating Header Image

It’ll be alright on the night… the art of the demo

It’ll be alright on the night…
Being in tech sales has certain pluses and minuses. One of the pluses is that you get to see lots of cool technology before the guy on the street. One of the minuses is that you sometimes get to demo to state-of-the-art stuff before all of the wrinkles have been ironed-out.
If has a pound (or even dollar) for every time I’d sat in a customer meeting trying to divert attention while an applications engineer colleague desperately tried to get a piece of kit to work I’d be a rich man.
Although to a certain extent this comes with the territory there are some things you can do to minimise your chances of embarrassment…
Don’t just do a demo because you can. This is a “throw it at the wall” and see what sticks strategy. Have a very clear understanding of what the customer needs, what you want to show them and how this will advance the sale.
As the old British Army adage says “Prior Planning and Preparation Prevents Piss Poor Performance”. Do a dry run before the customer meeting. Do this far enough in advance of the customer meeting that you can fix any problems that you might find. In the dry run replicate exactly what you are going to show the customer.
If you have one, take a spare. If the demo is a really important one (for instance you are going to be on stage at a major trade show) send the spare via a different route. That way if your luggage gets lost or stolen you aren’t left empty-handed.
Take all the hardware you will need. If you rely on hooking-up to a piece of customer equipment it might not work the way you expect.
Don’t let anyone else tinker with your equipment! I can recall several demos where the apps engineer to have to stop and hacek for 10 minutes because someone else had used the machine and changed the Unix directory structure.
Be open with the customer about the state of the product. Better to explain in advance that they are really lucky to be seeing something hot out of the labs… but it’s not quite there yet, than to give them the impression it’s tried and tested… and then watch it fall over.
Get feedback from the customer as you go along…
“Is that useful to you?”,
“Does that explain how you would implement feature xyz in your abc?”
“Is that enough performance for you application?”.
Try and get feedback on other demos they may have seen from competitors. Be subtle… ask how yours shapes-up, not for exact data on your competition.
If the customer doesn’t seem to be liking something ask them why. It might be something that you can easily rectify or a simple misunderstanding.
So good luck with your product demos. I guess demos really act as accelerators of the sales process. Done correctly it can move you quickly to a close, done badly it you can move you quickly back to thebeginning.

Preparing for the big demo

Preparing for the big demo

Preparing for the big demo

Preparing for the big demo

Being in tech sales has certain pluses and minuses. One of the pluses is that you get to see lots of cool technology before the guy on the street. One of the minuses is that you sometimes get to demo state-of-the-art stuff before all of the wrinkles have been ironed-out.

If I had a pound (or dollar) for every time I’d sat in a customer meeting trying to divert attention while an applications engineer colleague desperately tried to get a piece of kit to work I’d be a rich man.

Although to a certain extent this comes with the territory there are some things you can do to minimise your chances of embarrassment…

  • Don’t just do a demo because you can. That would be a “throw it at the wall and see what sticks” strategy. Have a very clear understanding of what the customer needs, what you want to show them and how this will advance the sale.
  • As the old British Army adage says “Prior Planning and Preparation Prevents Piss Poor Performance”. Do a dry run before the customer meeting. Do this far enough in advance of the customer meeting that you can fix any problems that you might find. In the dry run replicate exactly what you are going to show the customer.
  • If you have one, take a spare. If the demo is a really important one (for instance you are going to be on stage at a major trade show) send the spare via a different route. That way if your luggage gets lost or stolen you aren’t left empty-handed.
  • Take all the hardware you will need. If you rely on hooking-up to a piece of customer equipment it might not work the way you expect.
  • Don’t let anyone else tinker with your equipment! I can recall several demos where an apps engineer had to stop and hack for 10 minutes because someone else had used the machine and changed the Unix directory structure.
  • Be open with the customer about the state of the product. Better to explain in advance that they are really lucky to be seeing something hot out of the labs… but it’s not quite there yet, than to give them the impression it’s tried and tested… and then watch it fall over.
  • Get feedback from the customer as you go along…
  • “Is that useful to you?”,
    “Does that explain how you would implement feature xyz in your abc?”
    “Is that enough performance for you application?”.

  • Try and get feedback on other demos they may have seen from competitors. Be subtle… ask how yours shapes-up, not for exact data on your competition.
  • If the customer doesn’t seem to be liking something ask them why. It might be something that you can easily rectify or a simple misunderstanding.

So good luck with your product demos. I guess demos really act as accelerators of the sales process. Done correctly it can move you quickly to a close, done badly it you can move you quickly back to the beginning.

Minuting customer meetings

The great Sir Winston Churchill once said “History will be kind to me for I intend to write it”. He was true to his word, writing “The Second World War”, “A History of the English-Speaking Peoples” and winning the Nobel prize for literature in the process (as you do).
[photo]
Likewise for us the importance of getting your version of a meeting circulated first is not to be underestimated. In fact I heard a story a while back about an ex-colleague who visited a very major account, had an OK meeting and went off on his way. A month or so later his boss wanted to visit this very major account with him and asked our friend to arrange it. So he picks up the phone calls them and asks for the meeting… to which they respond “no… we haven’t seen the action list from the last meeting yet”. Ouch.
As we’ve documented on Real Life Selling previously, sales people are notoriously shy of paperwork. However this is one case where you really have to grit your teeth and bash those minutes out.
If you don’t get your minutes out pretty quickly there are two risks…
* The momentum of the sale is lost. You’ve had a great meeting, got some commitment, but in two weeks time both you and they have moved on to the next urgent item.
* The customer minutes the meeting. “Great” you may think, “that’s saved me the effort”. But, of course, in their version of the minutes the commitments they made may be just a little softer than they seemed at the time and the items you committed to have been “bigged up”.
Here are some suggestions on minuting that I hope you’ll find useful…
Minute meetings as soon after they finish as possible. If it’s at your office, stay on in the meeting room for 15 minutes to write-up the meeting. If it’s at a customer’s site, sit in your car outside and write it up on your laptop before you leave, or at the airport, or on the plane home.
Concentrate on the next actions and use W3… who, what, when.
Start your follow-up actions immediately. You may not be able to finish them, but at least initiate them. So if you need a quotation… fill in the form and submit it. If you need someone to do something, email or call them and tell them what needs doing and by when.
Use your diary or electronic calendar to set some follow-up reminders.
Thank the customer for their time and hospitality.
And finally keep the minutes to-the-point and business-like. As Sir Winston once said “This report, by its very length, defends itself against the risk of being read”.

The great Sir Winston Churchill once said “History will be kind to me for I intend to write it”. He was true to his word, writing “The Second World War”, “A History of the English-Speaking Peoples” and winning the Nobel prize for literature in the process (as you do).

About to get his version in first!

About to get his version in first!

Likewise for us mere mortals the importance of getting your version of a meeting circulated first is not to be underestimated. In fact I heard a story a while back about an ex-colleague who visited a very major account, had an OK meeting and went off on his way. A month or so later his boss wanted to visit this very major account with him and asked our friend to arrange it. So he picks up the phone calls them and asks for the meeting… to which they respond “no… we haven’t seen the action list from the last meeting yet”. Ouch.

As we’ve documented on Real Life Selling previously, sales people are notoriously shy of paperwork. However this is one case where you really have to grit your teeth and bash those minutes out.

If you don’t get your minutes out pretty quickly there are two risks…

* The momentum of the sale is lost. You’ve had a great meeting, got some commitment, but in two weeks time both you and they have moved on to the next urgent item.

* The customer minutes the meeting. “Great” you may think, “that’s saved me the effort”. But, of course, in their version of the minutes the commitments they made may be just a little softer than they seemed at the time and the items you committed to have been “bigged up”.

Here are some suggestions on minuting that I hope you’ll find useful…

  1. Minute meetings as soon after they finish as possible. If it’s at your office, stay on in the meeting room for 15 minutes to write-up it up. If it’s at a customer’s site, sit in your car outside and use your laptop before you leave, or at the airport, or on the plane home.
  2. Concentrate on the next actions and use W3… who, what, when.
  3. Start your follow-up actions immediately. You may not be able to finish them, but at least initiate them. So if you need a quotation… fill in the form and submit it. If you need someone to do something, email or call them and tell them what needs doing and by when.
  4. Use your diary or electronic calendar to set some follow-up reminders.
  5. Thank the customer for their time and hospitality.
  6. And finally keep the minutes to-the-point and business-like. As Sir Winston said “This report, by its very length, defends itself against the risk of being read”.

A couple I learnt the hard way…

I recall one of my largest ever sales with mixed emotions. The deal for a mixture of hardware, software and design services was a whopper and had been in the pipeline for months. Likewise it had been in my forecast for months and all eyes were on me. I went in on my own for the final session to actually get the order and knew there would be some negotiating to be done. However, we were in a very strong position technically and I suspected that, as far as the engineers were concerned, it was a one-horse race.
For a one-horse race I sure got beat up. I was in my mid-twenties and meeting up with Reg, their procurement VP, who must have been around sixty and knew every low-down trick in the book. What I had expected would be a final, quick haggle on price turned into a mammoth session going over the price, technology, deliverables and Ts & Cs with a fine-tooth comb. By the time I left I’d given away half of the farm, my head was spinning and I still wasn’t sure if I’d got the order. It wasn’t so much a negotiation as a very long, painful series of concessions.
I remember two of his tactics particularly vividly…
1. The salami technique. He took me through our Ts and Cs line by line with him questioning each one, telling me why they couldn’t accept it and asking me what we could do about it. So during the course of the meeting I made more than one call back to base to find out if we could move… and mostly we could.
2. The power of legitimacy. I’m sure you’ve probably heard about this concept… it’s the un-thinking respect for standard terms and conditions, operating procedures and in general anything documented. Reg used this to full effect with his terms; they were written in stone… absolutely couldn’t be changed… never in the history of the company had they been modified… he’d be fired for even thinking about it. Of course, when it came to our Ts & Cs he had zero (0) respect for them and expected each one to be individually re-drafted for him!
So what did I learn from this exercise?
Firstly, don’t let them get you “on a roll” with the salami technique. If you do have to go over a lot of items just ask what they want on each one to begin with, don’t comment on any of them and move to the next. Make absolutely sure you have the complete, full list of requests before you comment. Then at least you are in a position to trade e.g. “I can do something on warranty if you can…” I actually wised-up to this half way through the negotiation with Reg, but by that point I was “on a roll”.
Secondly, when someone wants concessions from you make sure that you have the power of legitamacy on your side.
“The (written) quotation is fixed and firm”.
“Our system doesn’t allow that”.
“We put a lot of work into it to make sure it’s the absolute best deal”.
“Maintanenance is not negotiable”. (When I sold software I can’t recall any customer questioning this!)
Thirdly, prepare! If it’s a big deal don’t expect the customer to cough-up the order without some hefty negotiationing, especially of procurement are involved.
As it happened I did get the order, had my moment of glory and big bonus cheque. What I’d negotiated didn’t really effect the value of the deal, just the terms… and my bonus wasn’t paid on what the terms were. There’s probably a lesson for companies there as well… don’t send out young sales guys to negotiate on their own when they have their b**** on the table and a big bonus at stake!
When the negotiating balls are in the air

When the negotiating balls are in the air

I remember one of my largest ever sales with mixed emotions. The deal, for a mixture of hardware, software and design services, was a whopper and had been in the pipeline for months. Likewise it had been in my forecast for months and all eyes were on me. I went in on my own for the final session to actually get the order and knew there would be some negotiating to be done. However, we were in a very strong position technically and I suspected that, as far as the engineers were concerned, it was a one-horse race.

For a one-horse race I sure got beat up. I was in my mid-twenties and meeting up with Reg, their procurement VP, who must have been around sixty and knew every low-down trick in the book. What I had expected would be a final, quick haggle on price turned into a mammoth session going over the price, technology, deliverables and Ts & Cs with a fine-tooth comb. By the time I left I’d given away half of the farm, my head was spinning and I still wasn’t sure if I’d got the order. It wasn’t so much a negotiation as a very long, painful series of concessions.

I remember two of his tactics particularly vividly…

  • The salami technique. He took me through our Ts and Cs line by line with him questioning each one, telling me why they couldn’t accept it and asking me what we could do about it. So during the course of the meeting I made more than one call back to base to find out if we could move… and mostly we could.
  • The power of legitimacy. I’m sure you’ve probably heard about this concept… it’s the un-thinking respect for standard terms and conditions, operating procedures and in general anything documented. Reg used this to full effect with his terms; they were written in stone… absolutely couldn’t be changed… never in the history of the company had they been modified… he’d be fired for even thinking about it. Of course, when it came to our Ts & Cs he had zero (0) respect for them and expected each one to be individually re-drafted for him!

So what did I learn from this exercise?

  1. Don’t let them get you “on a roll” with the salami technique. If you do have to go over a lot of items just ask what they want on each one to begin with, don’t comment on any of them and move to the next. Make absolutely sure you have the complete, full list of requests before you comment. Then at least you are in a position to trade e.g. “I can do something on warranty if you can…” I actually wised-up to this half way through the negotiation with Reg, but by that point I was “on a roll”.
  2. When someone wants concessions from you make sure that you have the power of legitimacy on your side.
  3. “The (written) quotation is fixed and firm”.
    “Our system doesn’t allow that”.
    “We put a lot of work into it to make sure it’s the absolute best deal”.
    “Maintenance is not negotiable”. (When I sold software I can’t recall any customer questioning this!)

  4. When you want concessions from someone else… don’t be awed by the power of legitimacy. Feel free to question their standards terms, their company policies… especially if they are directly at odds with yours. Something has to give.
  5. Prepare! If it’s a big deal don’t expect the customer to cough-up the order without some hefty negotiating, especially if procurement are involved.

As it happened I did get the order, had my moment of glory and big bonus cheque. What I’d negotiated didn’t really effect the value of the deal, just the terms… and my bonus wasn’t paid on the terms. There’s probably a lesson for companies there as well… don’t send out young sales guys to negotiate on their own when they have their b**** on the table and a big sales bonus at stake!

Five things sales people can learn from sports

Five things sales people can learn from sports
Is it just me or does it seem to be the case that most sales people I know have either played sport at some time, or are obsessed by it? Just looking back at the sales people I’ve worked with over the years this seems to be the case. Thinking about it I think I can see why this might be…
Firstly selling is by its very nature competitive. You are always either competing against a quota or a competitor. So it’s not great surprise that people who revel in the excitement of competition are attracted to selling.
Secondly I believe that the social skills that are learnt on the sports field and afterwards in the bar are invaluable in creating the kind of rounded person who fits well in sales.
So what can we learn from sports…
1. Training. It amazes me that someone can expect to get to the top of their profession without training. Do people really think that because you’re good at something you can stop training? Does Tiger Woods train (when not busy elsewhere)… you bet. But often I’ve been on sales training courses where half of the people are there under sufferance; they’ve been there, they’ve done it, end of story. If you want to be good train, and train hard.
2. Goal setting. It’s been statistically proven that setting goals helps people achieve higher. Setting increasingly challenging goals is the key to high performance. If you don’t set a goal how do you know when you get there! You might want to take a look at this article on setting goals for 2010.
3. Resilience. If you’ve ever played sport you will know what it’s like. It’s raining, the sun’s going down, you’re losing, you’re sore in place you didn’t know you have and the opposition is looking to rub your nose in it. But you have to pick yourself up for the sake of the team and your own pride. Sport teaches people that kind of gritty determination to get stuck in when you least want to.
4. Teamwork. In sales everyone wants to be a star, which in itself is not a bad thing. But sometimes the task is just too big and you have to ask for help. In fact in key account sales if you’re not a team player you’re at a real disadvantage.
5. Magnanimity. As Rudyard Kipling said in his poem “If”…
If you can meet with triumph and disaster
And treat those two impostors just the same
When we do win let’s play it cool and if we lose let’s be magnanimous. When you don’t get the order (which does happen occasionally to us all) be willing to shake hands with the customer, wish them well and promise to be back… we will do business sooner or later!
Coming through! Sometimes you just have to press on...

Coming thru! Sometimes you just have to press on...

Is it just me or does it seem to be the case that most sales people I know have either played sport at some time, or are obsessed by it? Just looking back at the sales people I’ve worked with over the years this seems to be the case. Thinking about it I can see why this might be…

Firstly selling is by its very nature competitive. You are always either competing against a quota or a competitor. So it’s not great surprise that people who revel in the excitement of competition are attracted to selling.

Secondly I believe that the social skills that are learnt on the sports field and afterwards in the bar are invaluable in creating the kind of rounded person who fits well in sales.

So what can we learn from sports…

  1. Training. It amazes me that someone can expect to get to the top of their profession without training. Do people really think that because you’re good at something you can stop training? Does Tiger Woods train (when not busy elsewhere)… you bet. But often I’ve been on sales training courses where half of the people are there under sufferance; they’ve been there, they’ve done it, end of story. If you want to be good train, and train hard.
  2. Goal setting. It’s been statistically proven that setting goals helps people achieve higher. Setting increasingly challenging goals is the key to high performance. If you don’t set a goal how do you know when you get there! You might want to take a look at this article on setting goals for 2010.
  3. Resilience. If you’ve ever played sport you will know what it’s like. It’s raining, the sun’s going down, you’re losing, you’re sore in place you didn’t know you have and the opposition is looking to rub your nose in it. But you have to pick yourself up for the sake of the team and your own pride. Sport teaches people that kind of gritty determination to get stuck in when you least want to.
  4. Teamwork. In sales everyone wants to be a star, which in itself is not a bad thing. But sometimes the task is just too big and you have to ask for help. In fact in key account sales if you’re not a team player you’re at a real disadvantage.
  5. Magnanimity. As Rudyard Kipling said in his poem “If”
    If you can meet with triumph and disaster
    And treat those two impostors just the same
    When we do win let’s play it cool and if we lose let’s be magnanimous. When you don’t get the order (which does happen occasionally) be willing to shake hands with the customer, wish them well and promise to be back… we will do business sooner or later!

What’s a Fair Sales Quota in 2010?

Here’s an interesting article on quotas by Susan Greco from Inc.com. We’ll take a closer look at quotas this year.

Five tips help you set your 2010 sales goals

Achieving 2010 sales goals

Achieving 2010 sales goals

It’s now late December and either you are on vacation or in the office catching up on your paperwork. Most customers are doing the same, so now is an excellent time to sit down and set your goals for the coming year. Here are some goal setting tips for you…

  1. Top Down. If you have objectives set by your management they should, of course, be in there. If you have larger personal or life goals they should also feed into your 2010 sales goals.
  2. SMART. Make your goals SMART ones…
  3. S = Specific. What, why, and how?
    M = Measurable. If you can’t measure it, you can’t manage it!
    A = Attainable. You probably won’t really commit to a goal that’s out of reach. Too easy and you won’t get that sense of achievement when you get there.
    R = Realistic. Is it something that is under your control? If not it’s a hope not a goal.
    T = Timely. Set a timeframe. Include milestones along the way… don’t just set a year-end goal.

  4. Make your goals tangible. What will it feel like to achieve those goals? Imagine what you will buy with the commission, what will you do on your President’s Club trip, how will it feel when you get presented with the Sales Person of the Year award at the next annual sales meeting? Use all of your senses here… imagine what that champagne will taste like!
  5. Include professional goals as well as sales targets. What job do you want to be doing this time next year? Do you want to move to another company? Do you want to set up on your own as a rep? What new skills do you want to attain in the next year?
  6. Learn from your mistakes. Take the opportunity to look back on 2009. What did you do well, what could you have improved upon and how? What will you do differently this year?
  7. Reward yourself along the way. Regardless of what your company’s reward policy might be, give yourself some treats along the way for goals/milestones achieved.
  8. Keep the number of goals manageable. Nobody was ever one-sixteenth committed to anything. Better to have two really crunchy, very specific, achievable goals than sixteen flaky goals including how often you should back-up your PC.

The observant amongst you will notice that I promised to give you five tips and actually gave you seven… now that’s what I call value! More on exceeding the customer’s expectations in 2010.

Happy New Year and good selling in 2010!

A Christmas Tree salesman on Mariatorget in Stockholm

A festive salesman hard at work! Merry Christmas and a Happy New Year to our readers…

Are small businesses prepared for 2010?

I recently came across this survey undertaken by Win New Customers on the freshbusinessthinking.com site. I was stunned by the responses from UK small businesses (I’m guessing small businesses in other countries aren’t much different). Of the participants…

  • 83% said they needed more telephone sales skills to grow their business.
  • 73% said they needed more face-to-face selling skills.
  • 61% had a sales budget under £250.

They then go on to say that “whilst there was a whole host of information on sales and marketing on the Internet and available at free seminars, etc. this information tended to focus on the why and what of sales and marketing activity rather than showing them how to do it”.

This suggests to me that…

a) there is a vast un-tapped opportunity to provide basic sales training for small businesses

b) there also a great opportunity for sales agents and reps who can fill the gap highlighted by this survey.

Analysis Paralysis – Part II

Analysis Paralysis

Analysis Paralysis

You’ll remember that in Analysis Paralysis – Part I we talked about what happens when paperwork, reports and forecasts get out of hand. The process can be quite insidious with the request sneaking up on you disguised as “an information request” or a “quick summary”. We also gave some ideas on what sales managers can do to keep this under control.

Here are some more ideas for sales teams and sales managers on how to keep the reporting overhead to a minimum.

  • Try and get into a forecasting/reporting rhythm.
  • This should be “written in stone” so everyone knows what information is needed and when. They can their plan their sales activities around it.
  • If you batch your reporting, you minimise the time taken and the distraction. Otherwise you will have to continually stop and spend time to dig out the information you need, set up the spreadsheets, etc.
  • When a request comes in for a new, regular report or forecast push back a bit.
  • Often new Sales VPs don’t feel certain enough of their position to protect their teams time and will go along with almost any request from finance, marketing, ops…
  • How often will it be needed? Press for monthly rather than weekly, quarterly rather than monthly.
  • DON’T WHINGE. But sell your boss on why it’s not such a good idea, remind her of the opportunity cost and suggest an alternative.
  • Keep your records and those of your team up-to-date on an ongoing basis. If you do so then a lot of the information can be easily or automatically extracted from, for instance, your CRM system.

Finally remember, to run any business you need to know what’s happening, so reporting of some sort is inevitable. When you have to do that forecast don’t procrastinate, get on with it, do a good job, get it over with and get back you your selling.

When the deal gets to legal…

Will it get signed, or go into the long grass?

Where deals to to die.

A legal black-hole. Where deals go to die.

You’ve worked with the customer for months, closed the big deal, even enjoyed the adulation and now the agreement is with legal. A month later the agreement is still with legal and you’re getting nervous. A conference call is arranged with the customer’s lawyers to go over it. Someone is off sick, so it gets postponed. You finally hold the conference call, a few amendments have to be made, nothing major. Three months later the agreement still isn’t signed, you’re worried about the deal unravelling and are losing the will to live. Oh dear!

In many companies the sales team regard the legal department as a black hole where deals go to die. This may or may not be true but there are a few reasons why it might be…

  • Sometimes legal can deliberately delay signing agreements. If you have an ongoing customer they will be buying products using your standard terms and conditions (or an old agreement) until the new one is signed. Thus the new agreement is kicked into the long grass.
  • No sense of urgency. Legal are rewarded on a completely different basis to you and have their own goals. What is a critical deal for you is just another project to process for them. Sales and legal work on completely different timescales. Sales people by their nature want results now. As anyone who has had dealings with lawyers personally or professionally know, they work on more glacial kinds of timescales.
  • Sometimes there’s something fundamental in the agreement that the legal person objects to but they have been over-ruled. They will not outright refuse to do it, but will just drag their heels every single inch of the way.

So what can you do about this? Bite your nails, lose sleep, have a screaming hissy-fit in their office. All possible, but I’d suggest the following…

  1. Firstly you need to do some inside selling here. Make sure you’ve sold to the legal person how important the deal is for her, for you, for the whole future of the company.
  2. Escalate, escalate, escalate. Not by moaning to the legal person’s boss directly, but make sure your boss is fully primed and everyone up to the very top of the organisation. Ensure that everybody at a senior level in the company knows the importance of this deal.
  3. Keep agreements that you negotiate on the company’s behalf as simple as possible. For instance a bi-lateral agreement is easier to conclude than one involving you, the customer and two other supply partners. Base any agreement on an existing one if possible. It makes things simpler and leaves less loose ends to negotiate over.
  4. If you have a legal negotiation with the customer make sure that you have some senior people in the meeting along with legal. It makes it more difficult to kick something into the long grass if a CxO has already agreed to it.
  5. If there isn’t a natural deadline on the agreement make a deadline. A good one is to tee-up a CEO-to-CEO meeting with the customer in x weeks, and make sure all parties know this is for the official signing. Even legal can be prodded into action when the CEO doesn’t want to look a fool.